As of July 1, 2025, all Florida-licensed physicians are required to complete electronic fingerprinting as part of the state’s background screening process before their next license renewal. This change comes after the passage of HB 975 (2024), which removes a previous exemption for physicians licensed prior to January 2013.
Previously, only those applying for initial licensure or licensed after January 2013 were subject to these requirements. Now, all practicing physicians must comply with the updated regulations.
The Department of Health has reported significant delays in processing licensure applications and renewals due to the increased number of healthcare professionals now needing background checks. The department advises physicians whose licenses renew in January to begin the process early. Physicians will receive notification from the Department 90 days before their license expiration date. They are encouraged to check and update their practitioner profiles before this window opens, as renewal applications cannot be approved until all requirements—including background screening—are met.
Physicians who have already completed Level II background screening do not need to resubmit fingerprints.
After submission, fingerprints are stored in Florida’s Care Provider Background Screening Clearinghouse and do not need to be resubmitted at each renewal. However, licensees must retain their fingerprints every five years. The Department will notify them by mail and email about 60 days before the retention deadline. If fingerprints are not retained on time, they will be deleted automatically, requiring new submissions. Failure to provide new fingerprints within 30 days after notification can result in disciplinary action.
Employers should ensure that all healthcare staff—including physician assistants, midwives, dieticians, occupational and physical therapists, psychologists, and others previously exempt—comply with these new requirements. Noncompliance could prevent employees from renewing licenses and disrupt patient care.
“We understand these new requirements create additional administrative burdens, costs, and inconvenience. Please know that resources are available through the Department of Health and that the FMA is here to help guide you through the process,” according to a statement included in recent guidance materials.
Mary Thomas, Esq., executive director of the Council of Florida Medical School Deans and former assistant general counsel for the FMA, continues representing the association before state regulatory boards.
